Process high-volume vendor invoices, ensuring accuracy, proper approvals, correct coding, and adherence to established policies and procedures.
Support the administration of the company credit card and expense reporting programs, including auditing transactions, reconciling statements, and assisting employees with questions or issues.
Assist with weekly and monthly payment runs (ACH, wire, check, and international payments), maintain vendor records, and respond to vendor inquiries in a timely and professional manner.
Support month-end close activities by preparing accruals, reconciling AP subledger to the general ledger, and ensuring expenses are recorded in the correct accounting period.
Support compliance with tax and reporting requirements (e.g., sales/use tax, VAT/GST/HST, 1099/T4A) and assist with audits by providing requested documentation.
Participate in ongoing efforts to improve and streamline AP and expense processes, identifying opportunities for greater efficiency and accuracy.

3+ years of accounts payable experience, preferably supporting multiple entities.
Strong understanding of AP practices, including tax compliance and vendor documentation.
Ability to work extended hours during month-end and year-end close as needed.
Experience with ERP systems (e.g., Business Central, NetSuite, SAP, Oracle, Workday, or similar).
Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, data analysis).
Experience with invoice automation tools and AP platforms (e.g., Tipalti, Coupa, AvidXchange, Stampli) is a plus.
Accuracy and attention to detail with strong organizational skills.

Accounts Payable Specialist

Key skills