Project Manager II – HIV Research, Portfolio Management Support

Role Overview

• Manage intake, tracking, and ongoing oversight of locally sponsored studies across the HIV treatment and prevention portfolio
• Monitor study milestones, timelines, deliverables, and key performance indicators to ensure visibility and proactive management of study progress
• Identify studies that may be at risk for delays, escalation, or closure and communicate findings to appropriate stakeholders
• Support internal and external protocol review board processes (iPRB/oPRB), including submission coordination, documentation management, tracking, and comment adjudication activities
• Maintain portfolio tracking tools, dashboards, and reporting systems to ensure accurate and timely visibility into study status
• Track publication plans, including abstracts, posters, presentations, and manuscripts across the portfolio
• Develop forecasting reports and publication timelines to support strategic planning activities
• Generate recurring portfolio metrics, study summaries, and status reports for Medical Affairs leadership and key stakeholders
• Assist in the development of executive-level presentations and slide decks supporting Medical Affairs Research (MAR) initiatives and portfolio narratives
• Ensure consistency, completeness, and accuracy across study documentation, tracking systems, and internal reporting tools
• Facilitate communication across study teams and stakeholders to ensure alignment on deliverables, timelines, and expectations
• Support process improvement initiatives that enhance portfolio management, reporting efficiency, and study oversight capabilities
• Maintain awareness of portfolio priorities and proactively identify opportunities to improve visibility, efficiency, and execution

Requirements

• Bachelor’s degree in Life Sciences, Public Health, Clinical Research, Healthcare, or a related field
• Experience supporting clinical research operations, Medical Affairs research, scientific programs, study management, or project management activities
• Strong experience managing multiple projects, timelines, deliverables, and competing priorities simultaneously
• Experience maintaining study trackers, dashboards, reporting tools, or portfolio management systems
• Strong organizational skills with exceptional attention to detail and follow-through
• Demonstrated ability to identify risks, gaps, and delays proactively while driving resolution activities
• Strong communication and stakeholder management skills with the ability to work effectively across cross-functional teams
• Advanced proficiency with Microsoft PowerPoint, Excel, and other reporting or document management tools
• Ability to synthesize complex information into concise reports, summaries, and executive-level presentations
• Strong analytical, problem-solving, and prioritization capabilities

Benefits

• Health benefits to include Medical, Dental and Vision
• Company match 401k
• Eligibility to participate in Employee Stock Purchase Plan
• Eligibility to earn commissions/bonus based on company and individual performance
• Flexible paid time off (PTO) and sick time.
• Company car or car allowance