Accounts Payable Specialist

Role Overview

• As an Accounts Payable Specialist, you will play a critical role in ensuring the smooth functioning of our financial operations.
• Invoice Management: Promptly receive, review, obtain necessary approvals, and accurately code, input, scan, and file invoices.
• Payment Processing: Schedule and prepare a variety of payment methods including wires, checks, ACH & SafePay.
• Conflict Resolution: Address any discrepancies that arise relating to purchase orders, contracts, invoices, or payments.
• Three-Way Matching: Verify inventory invoices through a three-way match process.
• Batch Preparation: Compile and input invoice batches daily into Great Plains and Sage 300 systems.
• Vendor Relations: Facilitate vendor set-up and conduct regular maintenance to ensure accuracy.
• Sales Tax Review: Assess and review sales tax when necessary, maintaining compliance.
• Historical Record Maintenance: Preserve historical records by efficiently scanning and filing documents.
• SmartConnect Utilization: Upload accounts payable invoices utilizing SmartConnect for streamlined processing.
• Mail Distribution: Handle the distribution of daily corporate mail and manage accounts payable payments.
• Journal Entries: Prepare necessary journal entries as the situation requires.
• Memo Recommendations: Recommend and process debit or credit memos with appropriate documentation for adjustments.
• Expense Report Support: Provide backup in approving Concur expense reports as needed.
• Relationship Building: Cultivate and maintain productive relationships with both internal teams and external vendors to enhance operational effectiveness.
• Office Flexibility: This is a hybrid position, requiring 2-3 days in the office weekly.

Requirements

• A minimum of 3 years of experience in high-volume accounts payable processing.
• Proficient in Excel, including skills in pivot tables, VLOOKUP, sorting, and filtering.
• Familiarity with Outlook and Gmail, including advanced functions like search and labeling.
• Demonstrated knowledge in high-volume electronic invoicing processes.
• Ability to analyze financial data and produce insightful reports.
• Working familiarity with reporting systems such as Great Plains, Microsoft Dynamics, Sage 300, and NetSuite.
• Exceptional organizational skills with a proven capacity to prioritize tasks effectively.
• Detail-oriented mindset with accuracy and reliability at the forefront of your work ethic.
• Strong professional communication skills, both written and verbal.
• Ability to thrive in a fast-paced, rapidly evolving organization.
• A proactive attitude, ready to take on additional responsibilities as necessary.

Benefits

• Extensive Benefit Options (Health, Vision, Dental, Long & Short term Disability) effective after a short waiting period
• Matching 401K program
• 100% match on 4%.
• Employee Stock Purchase Plan after one year of service.
• Flexible Time Off & Company Holidays
• Entrepreneurial work environment partnered with high growth career opportunities
• We value transparency and fairness in our compensation practices.