Executive Assistant – Senior Leadership

Role Overview

• Efficiently administer Executives’ calendars to reflect strategic priorities by coordinating complex meetings involving senior level internal and external participants including clients, regulators and vendor partners
• Be able to handle highly confidential and sensitive information
• Exercise discretion and judgment with respect to matters of significance and work collaboratively with others across multiple business lines and geographies
• Respond to and screen telephone calls/emails to resolve proper resolution or routing
• Review and disseminate incoming documents and communications
• Prepare a variety of materials on a daily, weekly or monthly basis independently
• Coordinate meeting agendas
• Prepare presentation materials, related handouts, and meeting logistics
• Plan events, catering and reserve internal or external venues as needed
• Administer complex travel arrangements, maintain and submit all related documentation
• Act in accordance with Risk Excellence
• Partner closely with Executive Assistants across the organization in a collaborative manner
• Interact with senior leaders and internal teams like HR, Finance, IT, Security, Catering, Travel, and external vendors as needed

Requirements

• Commercial education and/or completed Bachelor’s or Master’s degree or equivalent work experience with a focus in related field preferred
• Five plus years of administrative experience is required with three or more years of executive level support within a multi-national environment
• Written and Spoken fluency in English and Polish – further languages beneficial
• Financial Services experience beneficial
• Advanced knowledge of Microsoft Outlook including calendar tasks journals and contacts; excellent organization skills using the PC and desk/file materials; ability to make travel arrangements and follow up on details
• Ability to use discretion in researching and analyzing problems, maintain confidentiality of all written materials and information; exercise good judgment; inventive and thorough
• Ability to adapt to changing priorities and meet deadlines
• Enjoys a rapidly changing environment; flexible with ability to support key executives and others when needed
• Solid business knowledge with excellent written and verbal communication skills for all types of communication; proficient skills in spelling punctuation grammar usage composition and editing; ability to collect data and prepare professional and accurate presentation materials
• Strong interpersonal skills and customer service oriented with skills in establishing and maintaining effective working relationships at all levels including presenting information and responding to questions from managers, clients, customers, vendors and the general public
• Strong word processing, excel and typing with speed and accuracy
• Proactive and self-motivated to assume responsibility without direct supervision.

Benefits

• Permanent contract from day one
• Additional holidays (Birthday Day Off, 3rd and 5th year anniversary Day Off)
• Gold Medical Package for employees and their families (partner and children)
• Premium life insurance package and private pension plan
• Wide range of soft skills training, technical workshops, language classes and development programs
• Opportunities to volunteer your time to company-driven initiatives, employee networks or organizations of your choice
• Variety of well-being programs
• Additional benefits available depending on the seniority of the role