People Operations Specialist

Role Overview

• Manage internal tools, accounts, documents, calendars, hiring systems, and team processes.
• Keep employee, contractor, HR, payroll, leave, and policy records organized and up to date.
• Coordinate onboarding and offboarding, including documents, tool access, introductions, training materials, and access removal.
• Create and maintain simple documentation, checklists, SOPs, onboarding guides, and internal process notes.
• Manage tool access across Google Workspace, Slack, Notion, Airtable, GitHub, Figma, HubSpot, Stripe, password managers, AI tools, and other software.
• Support team members, candidates, founders, and external partners with scheduling, follow-ups, admin tasks, and coordination.
• Use AI tools to draft documentation, summarize information, create templates, and improve recurring workflows.
• Stay flexible and take on additional responsibilities as the role and company needs evolve.

Requirements

• Very smart and quick to learn.
• Highly organized and reliable.
• Excellent written communication.
• Very strong attention to detail.
• Fast learner who can figure things out independently.
• Comfortable using software tools and learning new systems quickly.
• Familiar with AI tools, or highly motivated to become excellent at using them.
• Able to create clear documentation, training materials, and repeatable processes.
• High integrity and able to handle confidential information.
• Calm under pressure and good at following through.
• Team player who enjoys helping others succeed.
• Motivated, proactive, and willing to take responsibility quickly.
• No degree required, but a degree in human resources, business administration, psychology, operations, management, communications, or a related field is preferred.
• Some prior experience in operations, admin, HR, hiring coordination, customer support, executive assistance, onboarding, training, or remote team coordination is helpful, but not required if you are exceptional.

Benefits

• You’ll have a bigger opportunity to grow faster than in most companies because there are no limits based on age, degree, or traditional experience. We care about your contribution.
• Make your own decisions and improve how the company works.
• Flexible hours and location.
• Opportunity to learn directly from founders and operators.
• A role that can grow into broader People Operations, Operations Manager, Executive Assistant, Chief of Staff, or Recruiting Operations responsibilities over time.