Executive Assistant

Role Overview

• Manage complex executive calendars, scheduling, and meeting coordination across multiple time zones.
• Anticipate leadership needs and proactively resolve scheduling conflicts or competing priorities.
• Prepare executive briefing materials, reports, presentations, and strategic communications.
• Handle high-level email correspondence and professional phone communication on behalf of leadership.
• Maintain discretion and confidentiality when handling sensitive information.
• Support cross-functional initiatives from planning through execution.
• Track deliverables, timelines, and follow-ups to ensure accountability and progress.
• Prepare meeting agendas, document notes, and manage action items to ensure alignment.
• Identify process improvement opportunities and present structured recommendations to leadership.
• Assist in developing systems that improve operational efficiency and clarity.
• Draft high-quality internal and external communications; strong creative writing skills are required.
• Assist with presentations, webinars, and executive-facing materials.
• Provide exceptional stakeholder communication and customer service.
• Represent executive leadership professionally in all written and verbal interactions.

Requirements

• 2+ years of experience in executive support, project coordination, or similar high-level administrative roles (experience supporting C-suite preferred).
• Highly proactive with strong initiative and forward-thinking mindset.
• Confident, polished, and articulate communicator with exceptional written and verbal skills.
• Strong multitasking and organizational abilities, with the capacity to manage multiple priorities simultaneously.
• Tech-savvy and comfortable working in digital, remote collaboration environments.
• Professional, discreet, and experienced in handling confidential information.
• Strong presentation coordination and webinar support experience.
• Strategic thinker with high emotional intelligence and a solution-oriented mindset.
• Detail-oriented with strong big-picture awareness.
• Strong customer service orientation and stakeholder management skills.
• Proficient with MS 365.
• ClickUp is a huge plus.

Benefits

• Market-competitive base salary.
• Performance-based incentives.
• Allowances for internet, electricity, and wellbeing.
• Medical insurance coverage.
• Annual bonuses and increments.
• Company-wide success bonuses.