Executive Assistant

Role Overview

• The Virtual Assistant is a key member of the Zirtual team and serves as the main point of contact for assigned clients.
• Assistants work directly with their clients and are responsible for delivering high-level administrative and operational support.
• Virtual Assistants manage a variety of tasks and projects while ensuring that all work is completed on time and to a high standard of quality.
• Proactive communication with both clients and the Account Supervisor is essential to ensure successful collaboration and task execution.
• Assistants are expected to maintain consistent communication, track their hours accurately, and follow Zirtual’s best practices for client support.
• Virtual Assistants may support clients with project management and organization, calendar management, purchasing support, administrative support, email management, social media and light marketing support, and meeting support.

Requirements

• Native French speaker with strong written and verbal communication skills; English reading and working proficiency required
• Strong organizational, prioritization, and multitasking skills
• Professional, proactive, and reliable communication style
• Ability to quickly learn and adapt to new tools and software
• Meticulous attention to detail and ability to handle complex tasks
• Comfortable working in a fast-paced environment and managing multiple priorities
• Strong interpersonal skills and ability to build effective working relationships
• Positive, collaborative, and enthusiastic team attitude
• This role is only open to candidates currently based in France with auto-entrepreneur (freelance) status in France.
• Minimum of 3 years of experience in administrative support, executive assistance, or operations support
• Proficiency with office suites such as Google Workspace (Gmail, Calendar, Docs) and Microsoft Office
• Proficiency with task management tools such as Asana, Trello, or Notion
• Preferred experience with communication tools such as Slack
• Preferred experience with CRM tools such as HubSpot, Salesforce, or Zoho
• Preferred experience with expense management tools such as Spendesk, Pennylane, or Qonto
• Preferred experience with travel management tools
• Preferred experience with social media/website tools such as WordPress
• Nice-to-have: experience with HR/payroll/employee benefits tools such as Payfit and Swile

Tech Stack

• WordPress