Maintain accurate, up-to-date books across personal, investment, real estate, and business entity accounts in QuickBooks Online
Reconcile all accounts monthly; investigate and resolve discrepancies before reporting
Prepare and post journal entries; ensure proper coding across entities
Prepare monthly profit & loss statements and balance sheets across all accounts and entities
Deliver clear, concise financial summaries with variance explanations — not just raw numbers.
Build and maintain a personal spending dashboard; track actuals vs. budget by category
Identify spending trends and flag variances proactively
Support annual budgeting process and update rolling forecasts
Track investment portfolio performance, cost basis, and realized/unrealized gains across brokerage accounts
Prepare periodic investment performance summaries
Manage accounting for two residential investment properties
Track intercompany transactions and ensure proper entity-level separation
Maintain books for LLCs and other pass-through entities with clean separation of accounts
Track intercompany activity and maintain supporting schedules
Utilize AI tools (ChatGPT, Claude, or AI-powered bookkeeping platforms) to automate categorization, generate financial summaries, and improve reporting efficiency
Proactively identify opportunities to use AI and automation to reduce manual work and improve accuracy
Stay current on AI-driven accounting tools and propose new workflow improvements

3–7 years of bookkeeping or accounting experience, preferably including personal/family office or high-net-worth individual engagements
Expert-level QuickBooks Online proficiency — chart of accounts setup, reconciliations, and custom reporting
Experience managing books for multiple LLCs or pass-through entities simultaneously
Demonstrated experience with investment and real estate accounting, including rental properties, brokerage accounts, and cost basis tracking, is a plus
Proven use of AI tools — ChatGPT, Claude, or AI-powered bookkeeping platforms — to improve accuracy and efficiency in practice is a plus
Strong Excel or Google Sheets skills for budgeting models and custom analysis
Excellent written communication skills; able to translate financial data into clear, concise summaries
CPA, CMA, or bookkeeping certification a plus but not required

Senior Accounting Specialist

Key skills