Executive Assistant

Role Overview

• Provide administrative and operational support in a fully remote role
• Manage executive calendar and scheduling
• Oversee email inbox organization and prioritization
• Conduct travel research and create detailed itineraries
• Prepare meeting agendas and take detailed notes
• Perform data entry and maintain CRM systems
• Organize and maintain digital file systems
• Track and manage expenses
• Draft and document Standard Operating Procedures (SOPs)
• Develop internal templates for recurring needs
• Research vendors, tools, and software solutions
• Compile and maintain contact lists

Requirements

• Proven experience as an Executive Assistant, Operations Assistant, or similar role
• Strong organizational and multitasking skills with attention to detail
• Experience supporting executives in a remote work environment
• Proficiency with tools such as Google Workspace, Microsoft Office, CRM systems, and project management platforms (e.g., Asana)
• Experience building SOPs, dashboards, and operational systems
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion
• Self-starter with the ability to anticipate needs and take initiative

Benefits

• Fully remote, long-term position
• Flexible work environment with expectations for responsiveness and reliability
• Knowledge Services is committed to working with and providing reasonable accommodations to individuals with disabilities.