Senior Finance, Administration & Governance Officer

Role Overview

• Serve as the primary operational contact for financial, administrative, legal, and governance matters related to the Italian entity.
• Coordinate and align local Italian requirements with EIT RawMaterials’ corporate policies, procedures, and reporting obligations.
• Manage and maintain financial and administrative documentation, ensuring accurate filing and record-keeping.
• Support monthly financial operations, including invoice processing, bank statement management, and payroll coordination.
• Oversee expense tracking, travel reimbursements, and related financial administration.
• Monitor cash flow requirements and support financial planning activities in coordination with Headquarters.
• Prepare regular financial reports and contribute to quarterly and annual reporting processes.
• Support the preparation of annual financial statements and assist in audit processes.
• Act as the key point of contact for external accountants, auditors, payroll providers, legal advisors, banks, and public authorities.
• Support year-end closing activities and ensure compliance with applicable Italian regulations and internal governance requirements.
• Provide administrative support related to legal and governance matters, including documentation, reporting, and compliance activities.
• Assist in the organisation of corporate governance activities, including stakeholder meetings and statutory reporting requirements.
• Collaborate closely with Headquarters and cross-functional teams to ensure transparency, consistency, and timely execution of activities.
• Identify operational risks and proactively address issues before they become critical.
• Support activities related to EU-funded projects and public funding programmes where relevant.
• Handle ad hoc financial, administrative, and governance-related tasks as required.

Requirements

• Degree in Finance, Accounting, Business Administration, Economics, or relevant education.
• Proven experience in finance, administration, accounting, or a comparable operational role.
• Strong understanding of Italian financial and administrative requirements.
• Solid knowledge of financial processes, reporting, and compliance.
• Demonstrated ability to coordinate multiple stakeholders and manage priorities independently.
• Highly reliable, structured, and detail-oriented with a strong sense of ownership and accountability.
• Hands-on attitude with a proactive, solution-oriented mindset.
• Excellent organisational, communication, and interpersonal skills.
• Experience working with external stakeholders such as accountants, auditors, legal advisors, or public authorities.
• Good proficiency in MS Office, particularly Excel.
• Fluency in both Italian and English is mandatory.
• Experience working in an international organisation or European environment is highly desirable.
• Experience with EU-funded projects, European funding programmes, or grant management is considered a strong advantage.
• Availability to join within a short timeframe is highly appreciated.

Benefits

• Flexible hybrid working arrangements
• Competitive compensation aligned with experience and qualifications