Procurement Manager

Role Overview

• Develops and executes sourcing strategies, to achieve the most effective purchasing actions and cost control
• Manages activities of the purchasing including research, evaluation, acquisition and logistics of materials, parts, supplies and printing services for the organization
• Ensures organization’s supply needs are procured at the optimal price and delivery schedule while maintaining lowest possible inventory levels
• Directs team in bid solicitation; negotiates and maintains local contracts
• Coordinates the purchase of medical and office equipment
• Provides budgetary and cost analysis to the leadership team
• Manages the purchasing department and contributes to the team effort of the organization thereby ensuring quality care and services for clients and achievement of mission goals
• Determines overall purchasing philosophy and develops sourcing strategies to achieve the most efficient and cost effective solutions for the organization
• Evaluates and analyzes vendors, products, processes and procedures to ensure cost and performance standards are achieved
• Maintains relationship with vendors and develops new sources and vendor relationships as appropriate
• Manages the end-to-end vendor lifecycle, including sourcing, negotiation, onboarding, and performance management (if necessary)
• Oversees the process for obtaining supplies, services, and equipment by directing procurement and contractual services
• Establishes maximum inventory levels and reorder quantities; reviewing supply requisitions for authorization and/or unusual usage; conferring with vendors
• Evaluates purchasing & accounts payable software to make improvements or system change recommendations
• Assists affiliate in establishing formulary and performing financial analysis by maintaining current and accurate file of contraceptive supply prices and inventory turns; monitors affiliate contraceptive usage trends; develops strategies for purchasing and inventory decisions; collaborates to formulate and administer contraceptive strategies
• Maintains quality of supplies, discussing defective or unacceptable goods, equipment with users, vendors and others; determining source of trouble; resolving disputes
• Assists VP of Finance in compliance or regulatory issues regarding purchase registration, use, and cost of special regulatory priced products
• Applies regulatory and legal requirements to the purchasing function, such as ensuring that vendors exclude debarred individuals or entities, as required under our federally funded contracts
• Prepares procurement and usage reports by collecting and analyzing cost, quality, user, vendor, and other information
• Works with various departments to procure necessary items for new locations and evaluates disposition of items in exiting locations
• Coordinates between equipment vendors, and various departments to ensure space, equipment, and delivery/pickup timing are in synch
• Coordinates with the organization’s leadership to provide products to support organization operations; serves as resource regarding inventory acquisition and management
• Handles accounts payable responsibilities for procurement in tandem with Finance

Requirements

• BA/BS degree or equivalent
• Masters degree preferred
• Working knowledge of multiple requisitions, purchase orders, inventory management and accounts payable systems
• Experience implementing new procurements, requisitions, and inventory management software systems
• Strong inventory management skills including cycle counting
• Working knowledge of accounting and finance reporting
• Working knowledge of accounts payable functions
• Working knowledge of Epic
• Excellent verbal and written communication skills
• Strong leadership skills; effective change manager and commitment to process improvement
• Five+ years of accounts payable experience
• Ten years+ of purchasing experience
• Five years + supervisory experience
• Strong computer skills; Inventory software experience; Slingshot software experience is preferred

Benefits

• Healthcare: Approximately $100 per pay period
• Life Insurance: Equal to one year’s salary up to $100,000
• Paid Parental Leave: 8 weeks of full salary after the event (birth or adoption)
• Retirement plan with up to 6% contribution after 1 year of employment
• Vision: Approximately $4 per pay period
• Dental: Approximately $5 per pay period
• Mail in pharmacy benefits
• $200 well-being reward
• Aflac: Short-Term Disability, Accident Policy and Hospitalization Policy
• Life Insurance up to $100,000
• Generous Paid Time Off: 5 Sick Days, 12 Vacation Days, 7 Care For You Days and 11 Holidays