Executive Assistant

Role Overview

• Manage and prioritize complex calendars for the CEO and SVP, Strategy & Services
• Coordinate internal and external meetings, including logistics, agendas, preparation materials, and follow-up actions
• Meet regularly with executive leaders to align on priorities, scheduling, communications, and outstanding tasks
• Manage executive communications, including email correspondence, Slack communications, and follow-up coordination
• Coordinate travel arrangements, expense reporting, and vendor/partner interactions
• Develop and maintain organized systems for information capture, task management, and reporting
• Consolidate notes, action items, and communications into centralized tracking systems
• Assist with proposal development, presentation materials, sales documentation, and follow-up coordination
• Support scheduling and preparation for prospect and client meetings
• Provide general administrative support as needed to support organizational efficiency
• Draft initial versions of executive and company communications, including internal updates, client communications, and follow-up messaging
• Coordinate trade show and event logistics, including pre-event preparation and post-event follow-up
• Support office coordination and employee appreciation initiatives in partnership with the SVP, Talent

Requirements

• Experience supporting senior leaders in a fast-paced environment
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• Ability to handle confidential information with discretion and professionalism
• Proficiency with Google Workspace, Microsoft Office, Slack, and project management tools
• Strong attention to detail and ability to anticipate needs proactively
• Comfortable managing multiple priorities with limited direction