Office and Operations Specialist

Role Overview

• You will shape the weekly office rhythm: post, groceries, supplies, cleanliness, vendor coordination, and everything in between
• Keep on top of maintenance and repair requests end-to-end: you follow up until things are resolved, not just logged
• Coordinate parking, building access, and day-to-day liaison with building management
• Prepare and ship welcome boxes, gifts, and care packages for new joiners and remote team members
• Support onboarding logistics so new bunnies feel set up and looked after from day one
• Host visiting team members and external guests, and make sure the office reflects well on bunny.net
• Handle invoices, receipts, and expense forwarding without needing to be chased
• Experiment with ideas that make the office worth showing up for: breakfast mornings, small rituals, creative traditions, or something nobody’s tried yet

Requirements

• You're based in Ljubljana or nearby, and happy to spend most of the week in the office (four days a week)
• Fluent in Slovenian and English
• A background in admin, hospitality, operations, or anything where you were clearly the person keeping things together
• A strong sense of ownership: if something’s stuck, you flag it early and follow through until it’s resolved
• Proactive by default: you bring ideas without a prompt and notice gaps before anyone else does
• Clear, professional communication with everyone from vendors to leadership

What will make us extra happy?

• You've worn multiple hats before and genuinely enjoy bringing order to moving parts
• Startup or small team background: you know how to figure things out without a playbook
• A natural instinct for removing friction and making things easier for the people around you
• Familiarity with tools like Google Workspace, Slack, and Notion
• Curiosity around using AI and automation to simplify repetitive work
• An eye for the small details that make people feel genuinely welcome.

Benefits

• 100% flexible hours
• This role keeps our Ljubljana office running, so you'll spend most of your week on-site, but you'll have flexibility around when you work.
• Performance-based bonuses
• Great work pays off, and we reward impact annually.
• Medical, dental, and vision insurance
• Coverage worldwide.
• Paid time off
• Love the slopes or the sea? Enjoy them with 25 vacation days, plus an extra loyalty day each year, capped at 5 years (30 days total), on top of your local public holidays.
• Meeting-free Thursdays
• We keep Thursdays meeting free internally so you can focus on deep work without interruptions.
• Home office budget
• We believe everyone is more efficient working in a comfortable office, and we're happy to help you set it up with an annual budget of €500.
• Paid sick leave
• Feeling ill? Take time off to fully recover without having to worry about your finances.
• Parental leave
• Paid 16 weeks for birthing parents, 8 weeks for non-birthing parents. If your country gives more, that’s your baseline. If it gives less, we top it up. Take your leave all at once or split it across the first year for maximum flexibility. After paid leave, your local statutory rules apply.
• Annual fluffle building
• We're remote, but not distant! Once a year, we meet in a sunny location where virtual high-fives turn into real ones.
• Employee Stock Option Plan (ESOP)
• Everyone at bunny.net gets a piece of the pie, starting with 0.01% equity.
• Mental health support
• Feeling down? We've got your back. bunny.net provides mental health resources and help via BetterHelp.com .
• Wellness budget
• An annual well-being budget of €480 is here to help you stay fresh and focused.
• Educational budget
• €500 yearly for books, seminars, or online courses to keep your learning on track, work-related or not.
• Music on us: Work is better with music. Enjoy a yearly Apple, Spotify, or YouTube Premium subscription on us.