Executive Assistant

Role Overview

• Provides administrative support to the VP/GM which includes scheduling, managing calendars, processing of correspondence, managing supplies and specially assigned projects
• The ability to schedule domestic and international trips – includes developing complex itineraries and reservations.
• Prepares all expense reports for VP/GM.
• Schedules meetings and conferences, as well as anticipates and prepares material and agendas required
• Welcomes guests by greeting them, in person or on the telephone; answering or directing inquires.
• Updates correct point person on correspondence critical to their department.
• Arrange for hotel and car service for traveling visitors/employees.
• Arrange for onsite luncheons for meetings.
• Review, code and input invoices for processing.
• Updates HR organizational charts & Outlook distribution lists.
• Updates Facilities floor plan & coordinates evacuation rosters & training.
• Special projects as assigned.

Requirements

• High School Diploma or GED
• Legal authorization to work in Canada or the US
• Typically requires a minimum of 4 years of related experience
• Advanced use of Windows, Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Experience working in collaborative, team environments
• Ability to pay attention to detail and be proactive
• Ability to prioritize and independently make sound decisions
• Demonstrated capability to work on multiple types of activities at any one time
• Experience working and collaborating with different people at multiple levels across the organization and varying global locations.

Benefits

• Health Insurance including Medical and Dental
• Health Care Spending Account (HCSA – dependent on the plan chosen)
• Employee Assistance Program (EAP)
• Retirement plans
• Paid Time off
• Volunteering Time off
• Employer Savings Plan Matching (includes RRSP, TFSA, and EPSP)
• Employer Paid DC Pension
• Maternity and Parental Leave Top-Up
• Fitness Reimbursement Program
• Flexible Work Schedule where you will work with your manager to enjoy a work schedule that can be flexible with your personal life.