Lead the development, implementation, and continuous improvement of document control protocols and systems in alignment with project execution plans and client requirements
Serve as the lead for document control and information management workstreams, including planning, coordination, execution, and reporting across assigned projects
Act as the primary liaison for all incoming and outgoing submittals in accordance with established document control procedures
Serve as the key point of contact for document control–related queries, collaborating with stakeholders, consultants, contractors, and support staff
Work as part of the Owner’s Engineer/project delivery team on major projects
Establish and maintain project data rooms and electronic document management system (EDMS) folder structures
Define, implement, and enforce document naming conventions
Conduct project performance, as well as quality control and assurance activities
Manage and support EDMS platforms such as SharePoint, ProjectWise, Procore, Autodesk Construction Cloud, or similar systems
Train and support project team members on document control protocols and systems
Manage incoming and outgoing project correspondence and documents
Maintain accurate records of document status, including version version control, metadata tagging, distribution history
Coordinate document distribution and retrieval across internal teams, clients, contractors, regulatory agencies, and external consultants
Prepare and maintain document registers, deliverable trackers, action logs, decision logs, and controlled document lists
Collaborate with project managers, engineers, and external stakeholders to ensure timely document submissions and approvals
Ensure all work meets Binnie’s quality standards and client expectations
Integrate with client reporting systems and project teams to support the overall delivery of projects
Proactively support clients by anticipating project needs and identifying potential gaps
Requirements
A minimum 6-12+ years in document control within a civil engineering or construction environment
Diploma or Bachelor’s degree in Business Management or Administration, Information Management, Engineering Technology, Construction Management, Project Management, or a related field
Experience supporting or managing project execution plans, workflows, governance frameworks, or information management processes
Hands-on experience administering EDMS platforms such as SharePoint, ProjectWise, Procore, Autodesk Construction Cloud, or similar systems
Experience in establishing and maintaining project folder structures and document naming conventions.
Strong knowledge of document control principles, including lifecycle management, version control, and archiving
Excellent organizational, time management, and prioritization skills, with the ability to manage multiple projects concurrently
Strong attention to detail, with a commitment to producing accurate, high-quality work
Effective communication and collaboration skills, with the ability to work in multidisciplinary team environments
Proven ability to build positive working relationships and navigate challenges constructively
Knowledge of ISO 9001 quality management principles is an asset
Valid Class 5 Driver’s License and access to a personal vehicle.
Tech Stack
Cloud
Benefits
Education, mentoring, and growth opportunities
Clear internal growth path
Employee Resources groups like Young Professionals and RISE