Document Controller

Role Overview

• Lead the development, implementation, and continuous improvement of document control protocols and systems in alignment with project execution plans and client requirements
• Serve as the lead for document control and information management workstreams, including planning, coordination, execution, and reporting across assigned projects
• Act as the primary liaison for all incoming and outgoing submittals in accordance with established document control procedures
• Serve as the key point of contact for document control–related queries, collaborating with stakeholders, consultants, contractors, and support staff
• Work as part of the Owner’s Engineer/project delivery team on major projects
• Establish and maintain project data rooms and electronic document management system (EDMS) folder structures
• Define, implement, and enforce document naming conventions
• Conduct project performance, as well as quality control and assurance activities
• Manage and support EDMS platforms such as SharePoint, ProjectWise, Procore, Autodesk Construction Cloud, or similar systems
• Train and support project team members on document control protocols and systems
• Manage incoming and outgoing project correspondence and documents
• Maintain accurate records of document status, including version version control, metadata tagging, distribution history
• Coordinate document distribution and retrieval across internal teams, clients, contractors, regulatory agencies, and external consultants
• Prepare and maintain document registers, deliverable trackers, action logs, decision logs, and controlled document lists
• Collaborate with project managers, engineers, and external stakeholders to ensure timely document submissions and approvals
• Ensure all work meets Binnie’s quality standards and client expectations
• Integrate with client reporting systems and project teams to support the overall delivery of projects
• Proactively support clients by anticipating project needs and identifying potential gaps

Requirements

• A minimum 6-12+ years in document control within a civil engineering or construction environment
• Diploma or Bachelor’s degree in Business Management or Administration, Information Management, Engineering Technology, Construction Management, Project Management, or a related field
• Experience supporting or managing project execution plans, workflows, governance frameworks, or information management processes
• Hands-on experience administering EDMS platforms such as SharePoint, ProjectWise, Procore, Autodesk Construction Cloud, or similar systems
• Experience in establishing and maintaining project folder structures and document naming conventions.
• Strong knowledge of document control principles, including lifecycle management, version control, and archiving
• Excellent organizational, time management, and prioritization skills, with the ability to manage multiple projects concurrently
• Strong attention to detail, with a commitment to producing accurate, high-quality work
• Effective communication and collaboration skills, with the ability to work in multidisciplinary team environments
• Proven ability to build positive working relationships and navigate challenges constructively
• Knowledge of ISO 9001 quality management principles is an asset
• Valid Class 5 Driver’s License and access to a personal vehicle.

Tech Stack

• Cloud

Benefits

• Education, mentoring, and growth opportunities
• Clear internal growth path
• Employee Resources groups like Young Professionals and RISE
• Mentoring programs
• Binnie Banters speech club
• Movember
• Book club