Accounts Payable Specialist

Role Overview

• Review and process vendor invoices in NetSuite
• Prepare and process ACH, wire, and other electronic vendor payments
• Manage vendor payment portals and vendor account setup
• Review vendor account statements and reconcile outstanding invoices, payments, and credits
• Monitor and manage multiple accounts payable email inboxes
• Process and review employee expense reports through the company's expense management system
• Act as a superuser for the company's expense management system, providing user support, training, and troubleshooting
• Collaborate with site and department leaders to obtain invoice and expense approvals
• Perform credit card coding and reconciliations
• Maintain vendor records, including W-9s, banking information, and payment details
• Prepare and file annual 1099s for multiple entities
• Assist with reporting, compliance requests, and special projects as assigned
• Assist with the development, documentation, and improvement of AP procedures and internal controls

Requirements

• 4+ years of accounts payable experience
• Experience preparing and filing 1099s
• Experience using and supporting an expense management system such as Emburse, Concur, Ramp, Expensify, or similar
• Experience supporting multiple entities, business units, or locations
• Strong understanding of accounts payable processes and controls
• Proficiency in Microsoft Excel
• Proven ability to learn, support, and troubleshoot financial systems

Benefits

• Headlands Research will never ask a candidate for personal identifiable information via email or messenger tools, or for a financial deposit of any kind.
• Headlands Research is committed to providing access and reasonable accommodation in its employment for individuals with disabilities.