Medical Assistant (MFA) in Licensing, KV Administration

Role Overview

• You manage the operational KV business across all MVZ (medical care centers) accurately and in a timely manner — while also thinking strategically for the group.
• You build the function rather than just administer it.
• You prepare and process all applications with the Associations of Statutory Health Insurance Physicians (KVen/KV) — for employed physicians, assistant physicians in training, services requiring approval, representative notifications, and the registration/deregistration of medical assistants (NäPa).
• You are responsible for licensing and approval procedures — from employment and billing approvals to relocations of practice locations and expansions — complete and on time with the admissions committee and the KV.
• You independently maintain the KV master data for all MVZ and keep it up to date: locations, care mandates, employment relationships, approvals and deadlines.
• You handle the registration and deregistration of physicians for participation in the GP-centered care program (HZV) and with the General Practitioners’ Association.
• You coordinate the registration and deregistration of VERAHs within the HZV framework (HÄVG).
• You support the application and management of training sites in coordination with those authorized to provide training.
• You establish a reliable deadline and process monitoring system across all MVZ and document procedures thoroughly.
• You develop KV and licensing management as a function — processes, templates, internal QM — instead of merely managing it, and make your knowledge scalable.

Requirements

• Completed training in the healthcare sector (e.g., Medical Assistant, MFA) or an equivalent qualification
• Several years of experience in KV/licensing administration — you are confident with application, admission, approval and notification procedures
• Solid knowledge of contract medical law (Ärzte-ZV, SGB V), needs planning and the procedures of the admissions committee
• Experience with MVZ structures — ideally across multiple locations
• You work independently and proactively and think in terms of options rather than only applications
• Ability to prioritize under high workload and multiple concurrent processes
• Strong communication skills and confident presence with KVen, medical associations, committees and executive management
• High IT affinity and structured, reliable data maintenance
• Nice to have: experience with M&A/integration in the outpatient sector · knowledge of PVS/practice management systems (e.g., Tomedo) · an established network within KV structures

Benefits

• Attractive salary, fixed + variable (role-dependent)
• Company pension plan with a 20% employer contribution
• Monthly voucher redeemable for personal use
• Corporate benefits with well-known brands