HR Administrative Assistant

Role Overview

• Provide support for all aspects related to employee relations, offering guidance and counseling as needed
• Assist employees and managers with HR initiatives, administrative matters, promotions, organizational changes, and other HR-related concerns
• Provide overall support for HR administrative functions, ensuring smooth operation and accurate documentation
• Assist HR Officers in maintaining up-to-date employee files and ensuring the accuracy of information in the HR system across sites
• Support the preparation of HR-related documents such as employment contracts, performance appraisals, promotions, and holiday balance tracking
• Follow up on medical expenses and salary calculations for both sub-delegations and Kyiv delegation
• Contribute to various HR projects, working closely with HR administrators in both sub-delegations and Kyiv
• Assist the People Unit team in administering programs, procedures, and guidelines to ensure alignment with the organization’s strategic goals
• Support the Payroll Specialist in drafting and preparing monthly payroll information

Requirements

• Ukrainian citizenship or permanent residence permit in Ukraine
• High school diploma or equivalent professional qualification
• 2-3 years of relevant professional experience in a similar role (Administrative Assistant, Office Administrator, Executive Assistant)
• Good command of both spoken and written English and Ukrainian
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)

Benefits

• Medical insurance for you and your dependent family members
• 20 days of annual paid leave
• Employment contract according to Ukrainian labor law with flexible working arrangements
• Comprehensive onboarding and learning opportunities