Support the Global Commercial Finance and Chief People Officer across meetings, travel, and priorities, ensuring smooth execution and follow-through
Act as a trusted point of coordination by attending meetings, capturing key takeaways, and ensuring action items are followed up effectively
Prepare briefing materials, presentations, talking points, and pre-reads for executive and leadership engagements
Support communication between leadership and departments
Conduct research, analysis, and business planning activities
Handle confidential and sensitive matters with discretion
Act as a trusted partner and problem-solver for executive leadership
Manage and prioritize complex, ever-changing calendars across multiple time zones
Triage inboxes, draft responses, and escalate priorities with sound judgment
Coordinate domestic and international travel end-to-end, including logistics for important meetings and leadership events
Organize and coordinate meeting agendas for executive team sessions, leadership offsites, and cross-functional reviews
Track action items, follow up with stakeholders, and ensure timely completion
Liaise across Finance, HR, and the broader leadership team to keep initiatives moving forward
Monitor organizational goals, KPIs, and operational priorities
Improve internal processes and drive operational efficiency

8+ years of experience in Executive Assistant, Senior Executive Support, or Business Operations roles supporting C-level or SVP-level leaders
Proven ability to operate in a fast-moving, high-pressure environment—ideally in finance, aesthetics, or a similarly demanding sector
Exceptional organizational skills with the ability to manage competing priorities across senior stakeholders
Strong business acumen and confidence engaging in strategic and commercial discussions
High level of discretion and sound judgment with confidential information
Excellent written and verbal communication skills; comfortable drafting executive-level correspondence
High EQ, low ego, and strong stakeholder management skills
Experience supporting globally distributed teams
Familiarity with executive tools (e.g., scheduling platforms, productivity suites, travel management systems)

Executive Assistant

Key skills