Manage complex agendas and calendars for both internal and external meetings
proactively engaging with senior people
Manage domestic and international travel and itineraries
Organize and attend senior-level meetings, including input and issues of agendas and meeting materials
Coordinate and support large scale external event(s) as required, including event organization and accurate project management from the planning stage to implementation
Collaborate to support other Executive Assistants and our Senior Management teams
Support in the preparation and set up of meetings including all catering and technology requirements, virtual or otherwise
Help manage departmental budgets and expenses. Track spending and generates expense reports.
Ensure department bills are paid promptly. Be a point person for departmental purchases
Manage internal comms projects incl. All Hands; Email Communications; Presentations; EMEA Team SharePoint Content
Create presentations and other management packs for our senior meetings
Be a liaison between corporate office(s) by disseminating key communication pieces and distributing materials
Manage expenses
Project management of business initiatives

Excellent communication and interpersonal skills
Knowledge of frequently used computer software and programs, such as Microsoft Office; AI
Full fluency in English
8+ years of broad Executive Assistant experience
5+ years minimum of experience partnering at Executive Level in a complex organisation
Project management, time management and organizational skills, robust attention to detail
Ability to manage multiple assignments and deadlines with accuracy
Ability to influence without authority
Creative problem-solver
Global experience, willingness and flexibility to travel globally as needed

Executive Assistant – VP Global Named Accounts

Key skills