Own and audit the Chief Executive's calendar end-to-end, ensuring all meetings, travel, and commitments are organized with precision and strategic intent.
Anticipate scheduling conflicts, proactively resolve gaps, and ensure the executive's time is protected and optimized at all times.
Prepare meeting rooms and briefing materials for all scheduled on-campus and virtual meetings.
Manage all inbound and outbound communications on behalf of the Chief Executive, including emails, voicemails, and correspondence — ensuring timely, professional responses aligned to organizational tone and brand guidelines.
Act as the primary liaison between the Chief Executive and internal staff, external partners, and stakeholders, ensuring clear and accurate information flow in all directions.
Draft, send, and manage templated and custom communications including thank-you emails, congratulations notes, bereavement outreach, and follow-up correspondence.
Track and drive progress on key organizational initiatives, flagging risks, escalating blockers, and ensuring deadlines are met across multiple concurrent projects.
Plan, organize, and execute high-level corporate events, private gatherings, fundraisers, and networking experiences that align with organizational goals and the executive's availability.
Secure access to exclusive conferences, private galas, and members-only events; curate VIP experiences that reflect the executive's brand and standards.

3+ years of experience directly supporting a founder, executive, pastor, or senior organizational leader in a fast-paced environment.
Demonstrated experience in advanced calendar management and complex travel coordination across multiple time zones and priorities.
Proven track record in project coordination with strong follow-through — able to manage multiple initiatives simultaneously with minimal oversight.
Experience planning and executing high-level events, VIP experiences, private gatherings, or large organizational functions.
Background managing or overseeing administrative staff, volunteers, or support teams is strongly preferred.
Experience handling sensitive communications and confidential information with the utmost professionalism and discretion.
Familiarity with Google Workspace, Planning Center Online, or comparable project management and calendar platforms.

Virtual Assistant

Key skills