Accounting Supervisor – AP

Role Overview

• Supervise, mentor, and develop a team of 3 accountants, including conducting regular check-ins, performance feedback, and annual reviews (via Lattice)
• Oversee full-cycle accounts payable processes, including review and approval of bill entries, payment requests, and vendor disbursements
• Manage weekly check runs and coordinate urgent check processing, including in-office check preparation as required
• Upload and monitor check payments through banking platforms, including Positive Pay
• Oversee employee reimbursement processing and company-wide credit card reconciliations
• Partner with HR regarding benefits-related payments and staff reimbursements
• Ensure timely and accurate communication with Programs and Departments supported by the NorCal AP team
• Review team output to ensure accuracy, completeness, and adherence to established deadlines
• Manage allocation of shared organizational costs and ensure proper coding and distribution
• Reconcile and process rent roll data for multiple programs; upload to accounting system (Intacct) for bill creation and client invoicing
• Assist with month-end close activities, including recording bank transactions, ZBA transfers, and bank fees
• Reconcile assigned balance sheet accounts and maintain supporting schedules
• Oversee prepaid expenses and amortization schedules, ensuring accurate journal entries
• Support audit requests and provide required documentation
• Approve timecards and review job costing/timekeeping reports
• Assist with 1099 preparation and filings
• Calculate mileage stipends
• Participate in Finance and cross-functional meetings to support process improvements and system enhancements
• Cross-train with other accounting functions to provide backup support as needed
• Evaluate existing accounts payable and related financial processes; identify opportunities for efficiency, accuracy, and internal control improvements, and support implementation of enhancements as business needs evolve
• Perform other duties as assigned in support of departmental and organizational needs

Requirements

• Strong understanding of GAAP and accounting principles
• Experience supervising or leading accounting staff preferred
• Demonstrated experience in accounts payable operations and financial transaction review
• Ability to analyze financial data, identify discrepancies, and resolve issues effectively
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a dynamic environment
• High level of attention to detail, accuracy, and accountability
• Excellent interpersonal, written, and verbal communication skills
• Ability to work independently and collaboratively across departments
• High degree of discretion and sound judgment in handling confidential information
• Bachelor’s degree in Accounting, Finance, or related field, or equivalent experience
• Proficiency in accounting systems (Sage Intacct preferred) and Microsoft Excel
• Experience in nonprofit or multi-program environments preferred
• Sensitivity to diverse populations and a commitment to supporting a mission-driven organization

Benefits

• Health Care Plan (Medical, Dental, & Vision)
• Retirement Plan (With 5% Match)
• Life Insurance (Basic, Voluntary and AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development
• Wellness Resources
• Hybrid Work