Executive Assistant

Role Overview

• Provide administrative support to executives within our Experian Marketing Services (EMS) business unit.
• Book travel arrangements (international and domestic), including flights, transportation, and accommodations.
• Responsible for preparing, submitting, and reconciling expense reports, ensuring compliance with company policies.
• Take meeting minutes and help track action items from meetings when requested.
• Help ensure executive is on time to important meetings and assist with conflicts when requested.
• Organize presentation materials.
• Plan events, including team building and off-sites.
• Work with other Executive Assistants and provide backup.
• Assist with department new hire set up
• equipment ordering, office supplies, profile set up, and onboarding meetings.

Requirements

• 5+ years of administrative support experience.
• Demonstrated ability to manage competing priorities, maintain confidentiality, and deliver consistent, high-quality support.
• Advanced proficiency in Microsoft Office Suite, with an emphasis on Outlook for calendar management, meeting coordination, and email prioritization.
• Experience managing complex, high-volume executive calendars across multiple time zones, including scheduling internal and external meetings, coordinating logistics, and handling last-minute changes with accuracy and efficiency.
• Experienced in coordinating complex domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
• Ability to monitor travel plans and adjust bookings to accommodate schedule changes, minimize disruptions, and ensure a seamless travel experience for executives.
• Preference for candidates based in or near New York, NY, for in-person collaboration. Remote candidates will also be considered.

Benefits

• Great compensation package and bonus plan.
• Core benefits including medical, dental, vision, and matching 401K.
• Flexible work environment, ability to work remote, hybrid or in-office.
• Flexible time off including volunteer time off, vacation, sick and 12-paid holidays.