Manage complex executive calendars across multiple time zones, including prioritization of meetings, scheduling conflicts, and shifting business priorities
Coordinate internal and external meetings, leadership reviews, team events, and other business activities
Arrange domestic and international travel, including itineraries, accommodations, transportation, and expense coordination
Prepare and organize meeting agendas, presentations, materials, and follow-up actions
Support day-to-day operational needs of assigned executive leaders to ensure efficient workflow and execution
Track action items, deadlines, and key deliverables to help maintain alignment and accountability across stakeholders
Maintain organized records, documentation, and filing systems as needed
Handle confidential and sensitive information with a high degree of discretion and professionalism
Serve as a point of contact between executive leaders and internal or external stakeholders
Draft, proofread, and edit correspondence, presentations, reports, and other business communications
Build strong working relationships across teams and functions to support collaboration and execution
Exercise sound judgment in prioritizing requests, resolving scheduling challenges, and escalating issues when appropriate
Support planning and coordination of executive meetings, offsites, and cross-functional events
Leverage productivity and AI-enabled tools to improve organization, efficiency, communication, and administrative workflows

4+ years of experience supporting senior leaders or executives in a fast-paced, complex business environment
Strong organizational, prioritization, and time management skills with exceptional attention to detail
Demonstrated ability to manage sensitive and confidential information with professionalism and discretion
Excellent written and verbal communication skills
Proven ability to work independently, adapt quickly, and manage multiple priorities simultaneously
Experience coordinating complex calendars, travel arrangements, meetings, and executive communications
Proficiency with collaboration and productivity tools such as Google Workspace, Microsoft Office Suite, Slack, and related business applications
Experience using AI tools (ChatGPT, Copilot, Claude, etc.) to accelerate and elevate your outcomes; including but not limited to communication drafting, data analysis, prompt engineering, and/or documentation

Medical, dental and vision benefits: Affordable health care plans and company HSA contributions, starting on Day 1
A 6% 401(k) match
Competitive time off package with 20 days of Paid Time Off, 9 Company-Paid holidays, 2 paid floating holidays, 7 paid sick days, 2 Wellness days, and 1 Paid Volunteer Day; at 3 years of service PTO increases to 22 days, and at 5 years it increases to 25 days
12 weeks primary caregiver leave & 4 weeks secondary caregiver leave
Accident, critical illness, and hospital indemnity insurance
Pet insurance
Legal assistance and identity theft insurance plans
Life insurance 2x salary
Access to the Calm app and the Employee Assistance Program
$65/month Remote work stipend for internet
Culture and team-building activities
Tuition assistance
Career development opportunities
Charitable contribution match up to $250 per year

Executive Assistant

Key skills