Executive Assistant

Role Overview

• You will support our executive management in all organizational and administrative matters, ensuring they can focus on the essentials.
• You act as the central point of contact and maintain an overview of all important appointments, projects and processes.
• Finance & Accounting: preparation of invoices, preparatory bookkeeping and support in working with the tax advisor.
• Project Management: coordination and tracking of projects, preparation of meetings and documentation.
• HR Administration: support with onboarding, contract management and general HR processes.
• Office & Calendar Management: maintenance of calendars, organization of appointments, travel planning and arrangements.
• Meeting Support: preparation and follow-up of meetings, creation of agendas and minutes.

Requirements

• Completed commercial vocational training or an equivalent qualification.
• Several years of professional experience in a comparable position, ideally in a dynamic company environment.
• Very good knowledge of MS Office / Google Workspace and common tools (e.g., accounting software).
• Excellent organizational skills, reliability, and a structured, proactive way of working.
• Strong communication skills and discretion when handling confidential information.
• Business-fluent German and English, both written and spoken.

Benefits

• A responsible role with scope to shape and influence in a growing company.
• Direct collaboration with executive management and insight into all areas of the company.
• Flexible working hours and the option to work from home (by arrangement).
• A motivated team and an open company culture.
• Attractive compensation and opportunities for development.