Office Administrator – Recruiting Support Specialist

Role Overview

• Serve as the primary point of contact for our physical office.
• Provide critical administrative support to our talent acquisition team.
• Manage incoming correspondence, maintain office supply inventories, ensuring common areas are business-ready.
• Coordinate and schedule high volumes of interviews between candidates and hiring managers across multiple time zones.
• Assist in the collection of new-hire documentation, initiate background checks, and coordinate first-day logistics for local and remote hires.
• Maintain accurate records within the Applicant Tracking System (ATS), ensuring compliance with internal hiring protocols.

Requirements

• Minimum of 2–3 years of experience in an administrative, office management, or HR support role.
• Advanced skills in Microsoft Office 365 (specifically Outlook, Teams, and Excel).
• Exceptional verbal and written communication skills with the ability to maintain confidentiality and exercise discretion.
• Proven ability to manage a split workload, shifting priorities quickly between immediate in-person needs and long-term administrative projects.
• A professional demeanor and reliable attendance are essential for this in-person, 40-hour-per-week position.

Benefits

• No
• Health insurance
• Retirement plans
• Paid time off
• Professional development opportunities