Payroll Specialist

Role Overview

• Process weekly payroll for 500+ employees with accuracy and timeliness
• Maintain and update employee payroll records including new hires, terminations, and changes
• Review and process employee expense reports, ensuring compliance with company policies
• Reconcile payroll data and resolve discrepancies in a timely manner
• Generate and distribute payroll reports for management and finance teams
• Ensure compliance with all federal, state, and local payroll regulations
• Collaborate with HR and Finance to ensure accurate deductions, benefits, and tax reporting
• Entering weekly invoices into Quickbooks and client billing systems for hours and expenses
• Creating biweekly invoices in Quickbooks for clients
• Assist with audits, reporting, and other payroll-related projects as needed

Requirements

• Minimum of 3 years of payroll processing experience, preferably in a multi-state environment
• Experience processing payroll for 500+ employees weekly
• Rippling payroll software experience preferred (or similar HRIS/payroll platforms)
• Strong knowledge of payroll regulations and compliance requirements
• Proficiency with Microsoft Excel and general accounting practices
• Excellent attention to detail, time management, and organizational skills
• Strong communication and problem-solving abilities

Benefits

• Medical, Vision, Dental, Short-Term and Long-Term Disability, and AD&D Insurance
• Medical and Dependent Care FSA
• 401k Retirement Plan
• 6 Paid Holidays and Flexible Paid Time Off