Key skills
ApolloAIClaudeCRMCommunication
About this role
Role Overview
- Provide dual support to the agency's recruitment consultants and its director
- Conduct market mapping and candidate research across fashion, retail, beauty, digital and related sectors
- Build and maintain talent pipelines and candidate databases
- Use sourcing tools such as LinkedIn Recruiter, Apollo, RocketReach and Lusha to identify candidates
- Update and maintain the ATS/CRM system (JobAdder or similar)
- Compile candidate spreadsheets and talent maps for consultants
- Format CVs and prepare candidate profiles and shortlist presentations
- Post and manage vacancies across job boards
- Support consultants with recruitment administration and coordination
- Conduct initial phone or video screening interviews when required
- Manage the director's calendar, scheduling, and meeting coordination
- Handle email correspondence and follow-ups on behalf of the director
- Prepare documents, reports, presentations and meeting materials
- Assist with invoicing, reporting, and other administrative tasks
- Manage travel arrangements and bookings when required
Requirements
- Previous experience in a recruitment agency, staffing business, and EA/PA support is required.
- Strong written and verbal English communication skills
- High attention to detail and strong organisational ability
- Comfortable working independently in a remote environment
- Experience using ATS/CRM systems such as JobAdder, Bullhorn or similar
- Strong Excel and spreadsheet skills
- Experience using sourcing tools including LinkedIn Recruiter, Apollo, RocketReach or Lusha
- Proven ability to manage competing priorities and deadlines
- Experience supporting senior executives or directors
- Familiarity with AI tools such as Claude, ChatGPT or workflow automation platforms
- Exposure to the fashion, retail, beauty or lifestyle industries
- Mature, proactive and dependable
- Process-driven and highly organised
- Calm under pressure with strong follow-through
- Professionally confident when communicating with candidates and stakeholders
- Naturally curious and interested in technology and continuous improvement
- Committed to long-term growth within the business
Tech Stack
- Apollo