HR Coordinator

Role Overview

• Act as a confidential and supportive resource for employees by responding to questions and concerns in a timely and professional manner.
• Maintain accurate employee records, HR files, and documentation within the HRIS, ensuring information is up to date and handled in accordance with company policies and applicable legislation.
• Support the preparation, tracking, and organization of HR documents, forms, reports, and employee communications.
• Assist with other HR programs and day-to-day administrative tasks that support the overall employee experience and HR operations.
• Support the recruitment process by assisting with candidate sourcing, resume screening, interview scheduling, candidate communication, and applicant tracking.
• Coordinate background checks, reference checks, and other pre-employment requirements, ensuring timely completion and proper documentation.
• Contribute to recruitment-related initiatives aimed at improving the candidate experience, including candidate surveys and employer branding platforms such as Glassdoor.
• Collaborate with the HR team to identify opportunities to improve recruitment coordination, process efficiency, and overall hiring support.
• Coordinate onboarding requirements, timelines, and logistics in collaboration with hiring managers and the HR team.
• Organize and facilitate new hire orientation and onboarding activities, including introductory meetings and presentations.
• Prepare new hire documentation and ensure all required paperwork is completed accurately and on time.
• Ensure a smooth, welcoming, and consistent new hire experience by maintaining onboarding materials, tracking completion of onboarding tasks, and identifying opportunities for process improvements.

Requirements

• Post-secondary education in Human Resources, Business Administration, or related fields.
• 1–3 years of experience in an HR coordination, recruitment, administrative, or people operations role.
• Strong organizational and time management skills, with the ability to manage multiple priorities, deadlines, and details in a fast-paced environment.
• Excellent written and verbal communication skills, with the ability to communicate clearly and professionally with employees, candidates, managers, and external partners.
• High level of professionalism, discretion, sound judgment, and respect for confidentiality when handling sensitive employee and business information.
• Strong attention to detail and accuracy when preparing documentation, maintaining records, and following HR processes.
• Comfortable facilitating onboarding sessions, meetings, or presentations in a clear, engaging, and professional manner.
• Experience coordinating or assisting with recruitment, onboarding, employee administration, or HR programs.
• Proficiency with Microsoft Office, familiarity with HRIS, ATS, LMS, or other HR platforms is considered an asset.
• Knowledge of employment standards, HR policies, and HR best practices is considered an asset.

Benefits

• benefits & vacation