Review incoming procurement requests to ensure accuracy, completeness, and compliance with internal procurement policies
Set up and maintain vendor profiles in the procurement system, ensuring all required documentation is complete, accurate, and up to date (e.g., contracts, tax forms, compliance documents)
Validate supporting documentation associated with procurement requests prior to approval and PO issuance
Manage and issue Docusign signature requests within the procurement platform, tracking completion and resolving issues as needed
Create, issue, and maintain Purchase Orders (POs) for approved procurement requests
Serve as a point of contact for internal stakeholders regarding procurement request status, documentation requirements, and process questions
Coordinate with vendors to resolve discrepancies related to vendor setup, documentation, or purchase orders
Ensure procurement records are properly stored and auditable in accordance with company and regulatory requirements
Support continuous improvement of procurement processes and controls
Evaluate reports to follow up with vendors and stakeholders on any bottlenecks within the process

Strong attention to detail and ability to identify errors or inconsistencies in documentation
Experience with procurement, purchasing, or procure-to-pay processes
Familiarity with vendor onboarding and master data management
Experience using procurement platforms and e-signature tools (e.g., Docusign, ZIP)
Ability to manage multiple requests and deadlines in a fast-paced environment
Strong organizational and administrative skills
Effective written and verbal communication skills

Indirect Procurement Administrator

Key skills