Senior Proposal Manager

Role Overview

• Serve as the single point of accountability for assigned RFx opportunities (RFPs, RFQs, RFIs, ITBs, and sole-source proposals), interpreting solicitation requirements and leading execution end-to-end from intake through final submission.
• Build proposal workbooks, schedules, and delivery plans tailored to each opportunity's complexity, and track deliverables, dependencies, risks, and deadlines throughout the lifecycle to ensure on-time submission.
• Create and manage Microsoft Teams and SharePoint proposal workspaces to centralize content, contributor inputs, and version control.
• Perform final readiness checks for formatting, completeness, and compliance prior to submission.
• Own proposal compliance with customer instructions, evaluation criteria, and mandatory requirements, including building and validating compliance matrices and point-by-point responses to ensure full coverage.
• Identify and remediate quality, compliance, or content issues prior to submission, escalating risks early to leadership and contributors.
• Ensure proposals accurately represent MCA's capabilities, value proposition, and brand standards across narrative, formatting, and visual presentation.
• Coordinate inputs from Sales, Solution Architects, Finance, Contracts, Legal, Risk & Compliance, Marketing, and subject matter experts to assemble responsive, accurate proposals.
• Schedule and run proposal kickoffs, status check-ins, and team reviews focused on driving execution and unblocking contributors.
• Communicate requirements, ownership, and deadlines clearly to contributors across functions and seniority levels, escalating gaps or delays through appropriate channels to keep proposals on track.
• Leverage existing templates, boilerplate, and reusable content to reduce rework and accelerate response cycle time.
• Identify content gaps and improvement opportunities across proposals, partnering with Proposal Center leadership on feedback loops related to quality and reuse.
• Follow Proposal Center standards, workflows, and tools, including proposal automation platforms (e.g., Responsive), and provide execution-level feedback to improve cycle time and quality.

Requirements

• Bachelor's degree in Business, Communications, English, Marketing, or related field; advanced degree a plus.
• 7+ years of hands-on proposal or RFx management experience as an individual contributor, with a proven track record of managing complex, deadline-driven proposals independently.
• Experience coordinating cross-functional contributors without direct line authority in a matrixed organization.
• Strong understanding of RFx compliance requirements across commercial, state and local government, and federal solicitations.
• Demonstrated proficiency with Microsoft Word, Excel, Teams, and SharePoint, including building proposal workbooks, compliance matrices, and collaborative workspaces.
• Familiarity with proposal automation and content management platforms such as Responsive preferred.
• Excellent written communication, editing, and document formatting skills, with a sharp eye for detail and consistency.
• Strong project management instincts, with the ability to manage multiple concurrent proposals, prioritize competing deadlines, and operate calmly under pressure.
• APMP certification (Foundation, Practitioner, or Professional) preferred.
• Prior experience in technology, telecom, infrastructure, physical security, or services environments preferred.

Benefits

• Less than 10% travel