AP Clerk

Role Overview

• Maintain accurate and organized records by executing the Company’s general accounting procedures and practices.
• Apply these procedures to make for clear and accurate accounting records as well as preparing financial, statistical, and technical reports.
• Responsible for daily processing vendor invoices; via 3-way matching as well as maintaining appropriate signatures for service type invoicing without purchase orders.
• Daily process cash receipts by applying payments to customer invoices and scanning daily deposits to bank via Digital Check Xpress software, as well as various miscellaneous cash deposits received.
• Provide back up support to AR daily invoicing.
• Assist with month end duties, including completing AP billing by day two, following month end date.
• Assist AR in appropriately maintaining collection activities when customer goes beyond terms; this will include collection telephone calls.
• Maintain a collection log call sheet to inform controller, sales, and customer service of said collection, keep daily process cash receipts and collection activities.
• Accurately maintain account coding.
• Perform daily filing of paperwork as needed.
• Prepare and process checks to be signed as well as posting any wire payments, ACH payments, and Health Account Transfers as directed from Accounting Supervisor or Controller.
• Assist in maintaining vendor relationships as well as answer payment questions or investigating invoice discrepancies.
• Update Flash Report daily for AR and AP and ensure it balances with books for previous day activity.
• Monitor AP aging report as well as cash projections from a payment standpoint.
• Keep organized daily AP Batches entered into system and give to Accounting Supervisor for review of GL Codes before filing.
• Process expense reports for reimbursement, and maintain proper GL accounts and timely entering of receipts for corporate credit cards.
• Assist in any other Accounting activities as needed.
• Adherence to all Company policies and procedures
• Instills a sense of quality through modeled quality behaviors and mindset
• Assists with Training and Orientation
• Elevates complaints and problems, seeks Management assistance
• Ensures proper PPE’s and Safety procedures are followed
• Flexibly works other shifts, shifts maybe 8, 10 or 12 hours as needed

Requirements

• High school diploma or equivalent required
• Associates Degree or equivalent combination preferred
• 3-5 years Accounting experience, required.
• Must know and understand GAAP principles.
• Must be able to analyze data: be familiar with accounting reports (i.e. balance sheet, income statement, etc). Required.
• Basic Mathematical aptitude required
• The ability to work independently, without supervision required
• Ability to organize priorities and workload required

Tech Stack

• Flash

Benefits

• Health insurance
• 401(k) matching
• Paid time off