Executive Assistant / Personal Assistant

Role Overview

• Take ownership of the CEO's email inbox — label, filter, and organise so priority items are immediately visible.
• Draft and send emails on behalf of the CEO, including fundraising outreach to prospect lists.
• Manage calendar scheduling, set up meetings, and send reminders.
• Send targeted outreach emails (10-15 per week) to prospect contacts using messaging and copy provided by the CEO.
• Track outreach activity and follow up as directed.
• Assist with data entry and maintenance in Raisly (fundraising CRM) as needed.
• Process expense claims and reimbursement forms based on receipts provided by the CEO.
• Handle a variety of ad hoc admin tasks to free up the CEO's time.
• Assist with policy writing, document formatting, and internal communications as required.
• Support the migration of legacy data from Salesforce into Monday.com to consolidate CRM and task management.
• Help the organisation become more robust in Monday.com for project and task tracking.
• Work within the Google Suite (Gmail, Drive, Docs, Sheets, Calendar) as the primary toolkit.

Requirements

• Minimum 3-4 years of experience in an executive assistant, PA, or senior admin role.
• Strong written English — able to draft professional emails and correspondence independently.
• Highly organised with excellent attention to detail.
• Comfortable working with Google Suite (Gmail, Drive, Docs, Sheets, Calendar).
• Proactive, reliable, and able to manage tasks with minimal supervision.
• Able to overlap with Australian Eastern Standard Time (AEST) for meetings and check-ins.
• Familiarity with Monday.com for task and project management.
• Experience with Raisly or similar fundraising/CRM platforms.
• Prior experience supporting a CEO or senior executive in a not-for-profit environment.
• Understanding of child protection policies and NGO compliance frameworks.