Manage and maintain multiple executive calendars, scheduling meetings and resolving conflicts proactively.
Coordinate internal and external meetings, prepare agendas, and manage executive correspondence.
Co-lead and support high-level projects by tracking timelines, follow-ups, and deliverables.
Prepare reports, presentations, and executive documentation as needed.
Support executives with patient scheduling and related coordination requirements.
Liaise with healthcare staff to align priorities and ensure smooth communication.
Ensure adherence to HIPAA and healthcare data privacy standards in all administrative tasks.
Handle sensitive patient and business information with discretion and professionalism.

2+ years of experience in healthcare operations, patient intake, telehealth, or patient-facing support roles.
Experience supporting executives in a healthcare or regulated environment.
Working knowledge of HIPAA and healthcare compliance standards.
Excellent organizational, time management, and written/verbal communication skills.
High level of discretion, reliability, and attention to detail.
Ability to manage multiple priorities and stakeholders simultaneously.
Tech-savvy and confident navigating digital systems and scheduling platforms.
Strong problem-solving and proactive coordination skills.
Background in US healthcare administration (Preferred).
Familiarity with EHR/EMR systems (Preferred).
Experience supporting multiple executives simultaneously (Preferred).
Experience working in startup or high-growth healthcare environments (Preferred).
Exposure to operational project coordination or workflow management (Preferred).

Competitive Salary: Based on experience and skills
Remote Work: Fully remote—work from anywhere
Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency
Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
Generous PTO: In accordance with company policy
Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
Direct Mentorship: Guidance from international industry experts
Learning & Development: Ongoing access to resources for professional growth
Global Networking: Connect with professionals worldwide

Healthcare Applicant Operations Specialist

Key skills