Accounts Payable Specialist IV

Role Overview

• Proactively resolving complex vendor discrepancies, including tri-way matching errors, historical reconciliation, and disputes requiring negotiation.
• Gathers, analyzes, and interprets vendor financial data to present trend analysis and detailed AP reports to management.
• Analyzing existing AP processes to identify bottlenecks and recommending or implementing improvements for better efficiency and accuracy.
• Perform efficient review of Onbase queues and ensures that pending invoices in personal and items in process queues are addressed in a timely manner.
• Record and process high value/critical Invoices.
• Monitor purchase order discrepancy report to identify good to approve invoices and submit report to AP manager every day.
• Coordinate with programs/sites and Domestic AP to resolve any queries that may arise during purchase order discrepancy review in an efficient and timely manner.
• Upload documents to Onbase.
• Review AP mailbox every week and ensure that invoices received from suppliers and programs are logged and uploaded to onbase in a timely manner.
• Coordinate with program finance offices, project accountants and domestic AP team, to resolve any accounts payable related issues.
• Prepare foreign currency analysis details for domestic AP team.
• Assist with improving AP processes in all areas of assigned responsibilities and timely report of any issues.
• Perform all required statistical and clerical duties necessary in area of assignment.
• Follow standard practice in procedures at beginning and ending of fiscal year and calendar year.
• Maintain all files in a neat, orderly and up-to-date condition.

Requirements

• 5+ years of relevant experience with a High School Diploma or equivalent; 3-5 years of relevant experience with a Bachelors degree.
• Experience in accounting, preferably in handling Accounts Payable of large organization.
• Strong understanding of Accounts Payable functions within a multinational company.
• Experience in handling Accounts Payable in ERP environment.
• Proficient in Excel, Word, Power Point and extensive knowledge of Costpoint & Cognos reports.
• Excellent communication and people skills.
• Ability to organize and prioritize multiple work assignments and work well under pressure.
• US Citizenship is required to apply.

Tech Stack

• Cognos
• ERP

Benefits

• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement benefits (including 401(k) matching)
• Educational reimbursement
• Parental leave
• Employee stock purchase plan
• Tax-saving options
• Disability and life insurance
• Pet insurance