Procurement Officer, Italian

Role Overview

• Timely handling of purchase invoices in Basware, resolving any non‑compliances and discrepancies in agreement with suppliers.
• Completion of required formalities for supplier registration and updates in Oracle AP, VMF, and the CPM portal.
• Participation in internal and external audits and ensuring full traceability of executed processes.
• Dispute Management for the Entire Portfolio
• Manage dispute resolution (price, quantity, quality, etc.) with internal customers, buyers, suppliers, and Accounts Payable for invoices related to the assigned portfolio.
• Resolve disputes promptly and ensure corrective actions are implemented for major or critical cases.
• Escalate recurring non‑compliances to BPC/BSE.
• Support the definition and communication of corrective action plans for internal customers and suppliers.
• Handling Claims / Value Anomalies from Customers and Suppliers
• Analyze claims received from customers and suppliers.
• Perform invoice corrections and approve credit notes.
• Propose actions to improve existing practices.
• Resolve claims in a timely and effective manner.
• Compliance with Financial Transaction Regulations
• Ensure traceability of all financial transactions.
• Archive all supporting documentation in compliance with applicable country regulations.
• Implement action plans for internal control points identified as non‑compliant.
• Prepare reports requested by partners, customers, or management in line with agreed operational calendars.

Requirements

• Bachelor’s degree.
• Fluency in Italian and English (B2+).
• Experience in invoicing, billing, or Accounts Payable /Accounts Receivable.
• Clear and effective communication with customers and partners.
• Resilience, adaptability, and a proactive approach.
• Strong analytical thinking and problem-solving abilities.
• Ability to work autonomously.

Tech Stack

• Oracle

Benefits

• Hybrid way of working;
• A customizable benefits package with options to choose: gym access, medical or dental services, private retirement pension, deduction of public transport costs, cultural activities vouchers etc.
• Private medical subscription;
• Life insurance;
• Lunch vouchers and discounts;
• Deduction of vacation costs.