Provide comprehensive executive assistance to senior leadership, including calendar management, meeting coordination, and travel arrangements
Manage bookkeeping tasks such as invoicing, expense tracking, accounts reconciliation, and basic financial reporting
Coordinate communication between internal teams, clients, and partners
Assist with preparation of presentations, reports, and educational materials
Maintain organized records and ensure confidentiality of sensitive information
Support special projects as needed in a fast-paced, mission-driven environment

Previous experience as an executive assistant, administrative assistant, or in a similar support role
Background in pharmacy (degree, certification, or substantial experience preferred)
Familiarity with basic bookkeeping practices and accounting software (e.g., QuickBooks, Xero, or similar)
Strong organizational and time-management skills; ability to prioritize and multitask
Excellent written and verbal communication skills
Proficiency with office productivity tools (e.g., Microsoft Office, Google Workspace)
High attention to detail and commitment to accuracy
Discretion in handling confidential information
Prior experience in healthcare, education, or consulting settings preferred
Bookkeeping or accounting background is a plus

Executive Assistant

Key skills