Human Resources Coordinator

Role Overview

• Respond to internal and external HR-related inquiries and requests, providing timely assistance or directing matters to the appropriate HR team member.
• Support candidates and new hires throughout the onboarding process to ensure a smooth and organized transition into employment.
• Maintain accurate personnel-related data in HRIS system.
• Ensure employee files are complete, accurate, and compliant with IDPH and other applicable state requirements.
• Handle unemployment claims, including gathering information, preparing responses, maintaining records, and coordinating with appropriate parties as needed.
• Assist with HR compliance reporting, including EEO-1 reporting, Illinois Equal Pay Act reporting, and other required filings.
• Provide certificates of insurance as requested.
• Support insurance-related matters, including auto accident documentation, vehicle insurance, property insurance, and coordination for newly acquired vehicles or properties.
• Serve as a member of the Safety Committee and assist with safety-related documentation, tracking, reporting, and follow-up.
• Maintain confidentiality when handling employee information, agency records, claims, and compliance-related matters.
• Provide general administrative support to the Human Resources Department.
• Assist with special projects and other HR-related duties as assigned.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent experience may be considered.
• Previous experience as an HR Assistant, HR Coordinator, or in a related administrative HR role.
• Working knowledge of HR practices, onboarding, employee records, compliance, and general HR administration.
• Experience using an HRIS system required; Paylocity and/or UKG experience strongly preferred.
• Strong Microsoft Office skills, including Word, Excel, PowerPoint, and Outlook.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and ability to work professionally with employees, candidates, managers, vendors, and external agencies.
• Ability to handle confidential and sensitive information with discretion and integrity.
• Strong organizational, time management, and follow-through skills.
• Excellent attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Team-oriented, proactive, and solutions-focused mindset.

Benefits

• Blue Cross/Blue Shield Medical Coverage: HMO, PPO, HSA
• Dental and Vision Insurance Options
• Flexible Spending Accounts
• Company paid Life Insurance
• 12 Paid Holidays
• Paid vacation, sick time, and personal days
• 403B plan
• Voluntary Life, STD and other benefits
• In house training and CEU’s
• Employee Assistance Network
• Support for pursuing clinical licensure (financial and time off)
• Opportunity for career growth & development
• Student Loan forgiveness participant program