Executive Assistant – Claude AI

Role Overview

• Manage calendars, communications, and priorities on behalf of leadership across business functions
• Own projects end to end from brief through delivery without needing step-by-step direction
• Coordinate across teams, vendors, and external partners with clear, professional communication
• Anticipate what needs to happen next and act on it before being asked
• Use Claude AI as a primary tool for research, drafting, summarizing, problem-solving, and decision support
• Leverage Claude Code to build lightweight tools, automations, and workflows that reduce manual overhead
• Use Claude Cowork and the broader Claude ecosystem to collaborate, document, and execute faster
• Continuously find new ways to apply AI tools to improve the speed and quality of your own output
• Take ownership of active projects and track them through to completion
• Build and maintain systems for task management, documentation, and knowledge organization
• Flag risks and blockers early with a proposed solution, not just a flag
• Keep leadership informed without being asked and surface what matters without noise
• Conduct deep research on business topics, competitors, tools, and opportunities
• Synthesize findings into clear, actionable summaries that leadership can act on
• Support strategic planning, meeting prep, and decision-making with well-organized context
• Take on whatever needs to get done, from vendor coordination to content drafts to internal process improvements
• Operate across functions without needing a defined lane
• Bring energy, ownership, and follow-through to every task regardless of size

Requirements

• Hands-on experience using Claude AI including Claude Code and Claude Cowork as daily work tools
• Hustler mindset: you move fast, figure things out, and do not wait for perfect conditions to act
• Proven ability to manage complex, cross-functional work independently with minimal oversight
• Strong written English communication skills across both professional and operational contexts
• High attention to detail and a track record of following through without being reminded
• Comfortable with ambiguity and able to prioritize effectively when everything feels urgent
• Prior experience in an EA, chief of staff, operations, or high-ownership generalist role
• Experience building lightweight automations or internal tools using AI coding tools (Nice to Have)
• Background in a fast-moving startup or founder-led business (Nice to Have)
• Familiarity with project management tools such as Notion, Linear, or similar (Nice to Have)

Benefits

• Paid Time Off in accordance with company policy
• Observance of Holidays per company guidelines
• 100% remote setup so you can work wherever you're most productive
• Direct access to leadership with real ownership over cross-functional responsibilities
• Work at the cutting edge of AI-assisted operations in a fast-moving environment