As Assistant Vice President – Internal Company Secretary, you will play a key role in supporting the delivery of company secretarial, governance, risk and regulatory activities across a global organisation.
Working closely with senior stakeholders, you will help ensure strong corporate governance, regulatory compliance and operational effectiveness across Boards, committees and regulated entities, while contributing to the ongoing development of governance and risk frameworks.

Support the coordination and administration of Board, committee and senior management meetings, including scheduling, agenda preparation and distribution of meeting materials
Assist with the preparation, filing and maintenance of Board minutes, resolutions, statutory records and governance documentation across regulated entities
Maintain accurate corporate records and governance documentation within document management systems and internal governance platforms
Provide governance and company secretarial support across a range of strategic and operational initiatives
Support the maintenance of governance, compliance and risk registers, ensuring records remain accurate and audit-ready
Assist with regulatory requests, audits and internal reviews, including the preparation of supporting documentation and information
Conduct research and prepare summaries on regulatory developments, governance updates and compliance matters
Support the maintenance and updating of internal policies, templates, procedural documents and governance-related training materials
Assist with KYC, due diligence and DDQ requests, ensuring records and supporting documentation are accurate and up to date
Coordinate governance and compliance information across jurisdictions and internal stakeholder groups
Contribute to continuous improvement initiatives, identifying efficiencies and supporting enhancements to governance and operational processes

Strong experience within a company secretarial, governance, legal or professional support environment
Experience supporting Boards, committees and senior stakeholders within a regulated or professional services environment
Good understanding of corporate governance frameworks, regulatory obligations and compliance processes
Excellent organisational skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment
High attention to detail, with strong documentation, recordkeeping and quality control capabilities
Strong written and verbal communication skills, with the ability to prepare clear, concise and accurate documentation
Confident working across multiple systems, document management platforms and governance tools
Proactive and adaptable approach, with the ability to work independently and collaboratively across teams
Strong problem-solving skills and the ability to interpret and apply regulatory and procedural requirements
Commitment to continuous improvement, service excellence and professional development

Assistant VP – Internal Company Secretary

Key skills