Project Documentation: Assist in the preparation, distribution, and organization of project documentation including Drug Screens, Background Checks, New Hire Orientation Agendas, Employment Offer Letters, Craft Testing Schedules, Job Descriptions, etc.
Correspondence: Manage correspondence with managers, candidates, and suppliers via email, phone, and in-person meetings.
Recruiting: Assist with candidate screenings and back-up Recruiters as needed.
Scheduling: Coordinate interviews, meetings, and appointments.
Data Entry: Accurately enter data into various software systems and maintain project files in an organized manner.
Material Procurement: Assist in the procurement of materials by preparing purchase orders, tracking deliveries, and communicating with suppliers.
Billing and Invoicing: Support the billing process by preparing invoices, tracking payments, and resolving any billing discrepancies.
Office Management: Perform general office duties such as answering phones, filing paperwork, and ordering supplies.

Excellent verbal and written communication skills with the ability to interact professionally with clients, subcontractors, and team members.
Strong organizational and time management skills with the ability to prioritize tasks effectively.
Exceptional attention to detail and accuracy in all aspects of work.
Ability to work collaboratively as part of a team and contribute to a positive work environment.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Experience with construction management software like Procore is a plus.
Previous experience in an administrative role, preferably in the construction industry, is highly desirable.

Bilingual Administrative Assistant – Recruiting

Key skills