Executive Assistant

Role Overview

• Calendar Management: Coordinate a constantly shifting schedule across multiple organisations and stakeholders
• Inbox Management: Draft responses, prioritise communications, and ensure timely follow-ups
• Meeting Support: Capture notes, track action items, and ensure follow-through
• Administrative Support: Handle day-to-day operational tasks to free up executive time
• Stakeholder Coordination: Liaise with internal teams, contractors, and external partners
• Board & Leadership Support: Assist with preparing board materials, reports, and presentations
• Process Management: Maintain systems and ensure consistency (especially where others won’t!)
• Ad Hoc Projects: Support initiatives such as audits, retreats, and operational projects

Requirements

• Exceptional organisation and attention to detail
• Strong written and verbal English communication
• Ability to manage competing priorities in a fast-paced environment
• Proactive mindset, anticipating needs before they arise
• Confidence in following up and keeping others accountable
• Comfortable with change and ambiguity (things move fast)
• Not afraid to speak up, challenge ideas, and offer opinions
• Collaborative and engaging, able to build strong working relationships
• Strong sense of ownership and accountability
• A good sense of humour, we like working with people who enjoy what they do
• Google Workspace (Docs, Sheets, Slides, Calendar)
• Notion (knowledge management)
• CRM systems (e.g. Adio or similar)
• Expense management tools (e.g. Ramp)
• QuickBooks or basic accounting familiarity

Benefits

• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• $500 entry monthly raffle
• NO TRACKER. NO PROBLEM