About this role

Track project deliverables through all departments
Ensure due dates are relayed and obstacles are identified and communicated efficiently
Run clients’ medical/legal/regulatory (MLR) process, including submissions and coordinating with taggers
Communicate status updates to clients, MLR Supervisor, and supporting team
Oversee coordination of internal and external meetings, taking meeting notes and providing status updates
Review invoicing documents and final reconciliations under supervision from a program manager
Prepare Sunshine Act reports and any ancillary reports as required by the client
Work closely with logistics vendors to perform meeting planning tasks including site search, venue contracting, travel arrangements, food/beverage, and AV equipment
Prepare and distribute assignment reports and facilitate assignment team meetings

Bachelor’s degree, ideally with a concentration in advertising, marketing, communications, or journalism; other majors will be considered
0-2 years of prior work experience in a client service/agency setting or related internship experience
A high level of computer competency and intermediate or advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, MS Project, and Outlook)
Strong written and verbal communication skills

Program Coordinator, Medical Communications

Key skills