E-commerce Operations Assistant

Role Overview

• Monitor and forecast inventory levels using existing templates
• Plan and execute inventory replenishment
• Place purchase orders with vendors
• Coordinate shipments with freight carriers
• Track inventory movement and ensure lead times are met
• Process customer orders twice daily (morning & afternoon)
• Download order reports and upload into shipping software (ShipStation)
• Generate and organize shipping labels by SKU
• Send sorted labels to warehouse for fulfillment
• Upload tracking numbers back into Walmart
• Review and confirm purchase orders from Walmart
• Coordinate inventory availability with warehouse/vendor
• Schedule and manage carrier pickups
• Generate required documentation:
• Bill of Lading (BOL)
• Advanced Shipment Notice (ASN)
• Invoice
• Maintain inventory levels across all channels
• Track overseas shipments with 60–90 day lead times
• Provide weekly production quotas to vendors
• Assist with pricing and sourcing (manufacturers + freight)
• Accurately enter all transactions into QuickBooks
• Maintain clean and organized financial records
• Daily checks on product listings and ad placements
• Enter inventory received from vendors
• Open and manage cases with Amazon/Walmart when issues arise

Requirements

• Strong attention to detail (non-negotiable)
• Ability to follow SOPs and processes accurately
• Experience with Excel / spreadsheets
• Basic experience with QuickBooks (invoicing, order entry)
• Strong organizational and time management skills
• Experience with Amazon FBA or Walmart Seller Center (nice to have)
• Familiarity with ShipStation or similar shipping tools (nice to have)
• Exposure to inventory planning or supply chain operations (nice to have)

Benefits

• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• $500 entry monthly raffle
• NO TRACKER. NO PROBLEM