Description

Position Summary

The Accounts Payable Manager is a key Artisan on RTI's Finance & Accounting team, responsible for the end-to-end management of the AP function across RTI and its affiliated entities. This role ensures timely, accurate, and compliant processing of all vendor payments while driving continuous improvement in AP workflows, systems, and controls. The ideal candidate brings a high level of ownership, a collaborative mindset, and the operational precision that reflects RTI's standard of highest-caliber service at the lowest total cost.

Key Responsibilities

AP Operations & Payment Processing

• Oversee the full-cycle AP process, including invoice receipt, coding, approval routing, and disbursement across multiple entities.

• Manage bi-weekly check runs, ACH payments, and wire transfers; ensure payments are executed accurately and on schedule.

• Maintain vendor master data — onboarding, updates, banking information, and W-9 collection.

• Monitor aging reports and proactively resolve outstanding balances, disputes, and discrepancies.

• Manage AP workflow through Docuware and Invoice Capture, ensuring accurate document routing, approval tracking, and system integrity.

• Assist in the review and maintenance of the Company’s expense reimbursement, travel, and credit card platform (Navan), providing oversight of the expense management process and assisting with monthly reconciliation reviews.

Team Leadership & Development

• Lead, mentor, and develop AP Artisans; conduct regular performance feedback and support professional growth.

• Set daily and weekly priorities for the AP team to meet processing deadlines and organizational goals.

• Foster a culture of accountability, accuracy, and service excellence.

Controls, Compliance & Audit Readiness

• Design and enforce internal controls to prevent duplicate payments, unauthorized disbursements, and fraud.

• Ensure AP policies and procedures are documented, current, and consistently applied across the organization.

• Coordinate year-end 1099 preparation and filing; support annual audits and internal reviews.

• Maintain compliance with applicable tax regulations, vendor agreements, and company procurement policies.

Process Improvement & Systems

• Identify and implement opportunities to streamline AP workflows, reduce cycle times, and improve accuracy.

• Serve as the subject-matter expert for the AP module within the ERP system; lead or support system upgrades and integrations through collaboration with the Finance Systems Manager.

• Provide assistance and ownership of Navan reporting and tracking, ensuring expense data is accurate, timely, and actionable.

Cross-Functional Collaboration

• Partner with Procurement, Project Management, and Operations to resolve invoice discrepancies.

• Collaborate with the Controller and Chief Accounting Officer on cash flow forecasting by providing accurate near-term disbursement projections.

• Support month-end and year-end close activities, including AP accruals, account reconciliations, and variance analysis.

Requirements

Qualifications

Education & Experience

• Bachelor's degree in Accounting, Finance, or a related field required.

• 5+ years of progressive general and transactional accounting experience, with at least 2 years in a supervisory or managerial role.

• Experience in multi-entity or multi-company AP environments strongly preferred.

• Industry experience in energy, industrial services, or similar project-based businesses is a plus.

Technical Skills

• Proficiency with ERP systems (Microsoft Dynamics 365, SAP, Oracle, or similar); experience with AP automation tools a plus.

• Proficiency in Excel, including pivot tables and VLOOKUP/XLOOKUP; ability to work confidently with data without requiring advanced-level expertise.

• Solid understanding of GAAP as it relates to accounts payable, accrual accounting, and vendor liabilities.

• Familiarity with 1099 reporting requirements and sales/use tax considerations.

Leadership & Interpersonal Skills

• Demonstrated ability to lead, coach, and develop a team in a fast-paced, deadline-driven environment.

• Strong organizational skills with the ability to manage competing priorities without sacrificing accuracy.

• Excellent written and verbal communication skills; able to work effectively with vendors, internal stakeholders, and executive leadership.

• High level of integrity and discretion when handling confidential financial information.

Preferred Qualifications

• CPA, CMA, or AP-related certification (e.g., IOFM Certified AP Manager) preferred but not required.

• Experience implementing or optimizing invoice automation or electronic payment platforms.

• Prior experience working in a multi-entity environment with exposure to intercompany accounting transactions is a plus.

Work Environment & Physical Requirements

• Primary work location is RTI's Support Center in Spring, TX; hybrid flexibility may be considered based on business need.

• Standard office environment with occasional extended hours during month-end, year-end close, or audit periods.

• Ability to sit for extended periods, operate standard office equipment, and work at a computer for the majority of the workday.

About RTI

Refined Technologies, Inc. (RTI) is a global solutions provider delivering shutdown support services to refining, petrochemical, midstream, and upstream facilities. Guided by our mission — Eternal Purpose Fuels Excellence (EPFE) — we are committed to developing our Artisans and delivering the highest caliber of service at the lowest total cost. Every interaction starts with others and ends with victory.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Refined Technologies Inc

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Accounts Payable Manager