Role Overview

Coordinate day-to-day office operations to ensure an efficient, professional, and welcoming work environment
Serve as the primary point of contact for facilities-related matters, maintenance needs, office equipment, supplies, and operational services
Coordinate with vendors and service providers (e.g., IT, facilities, office, human resources), ensuring timely resolution of issues and continuity of operations
Identify opportunities to improve administrative processes, organizational systems, and operational efficiency and assist with implementation of improvements
Maintain the staff handbook and the organizations policies and procedures manual
Serve as primary point of contact for accounts payable, including vendor communications, W-9 collection and maintenance, invoice review, bill entry, employee expense tracking and reimbursement processes
Assist with annual audit, 1099 preparations, and monthly bank and credit card reconciliations
Provide proactive administrative support to the President & CEO and Chief Officers, including scheduling and preparation for meetings, with accuracy, professionalism, and timeliness
Coordinate support for Board meetings and events, including scheduling, agenda development, preparation and distribution of materials, and creation of meeting minutes
Proactively maintain, manage, and coordinate board-related records and systems, including the board portal, meeting minutes, bylaws, charters, and compliance documents
Help create a welcoming and professional environment for students, volunteers, donors, board members, educators, and other visitors
Ensure that calls to the main office line, visitors to the office, and mail are routed appropriately and in a timely manner

Requirements

Bachelors degree preferred; equivalent combination of education and relevant experience will be considered
Three or more years of progressively responsible experience in operations, administration, project management, office management or a related field
Bilingual (English/Spanish) preferred
Preferred bookkeeping experience with basic knowledge of accounts payable
Nonprofit experience is helpful but not required

Benefits

Compensation for this role is competitive and will be based on experience and qualifications
Exceptions to the salary range may be made for employees with special skills and talents

Retired

Open Positions (1)

Operations

Operations and Administration Manager