About this roleEngagement Type
Contract
Key Responsibilities
Procurement & Contract Management
- Analyze
requisitions for goods and services including hardware, software, and IT
services and procure them in accordance with state policies and
procedures.
- Manage
formal procurement processes, including Invitations for Bid (IFBs) and
Requests for Proposal (RFPs), ensuring compliance with all applicable laws
and regulations.
- Develop
procurement strategies, recommend contract vehicles, and identify
alternative sourcing options.
- Develop,
manage, and maintain a variety of contractual agreements, including term
contracts for professional and nonprofessional services.
- Negotiate
contract terms, conditions, and language changes in coordination with legal
Analyst and legal Counsel.
- Ensure
compliance with the Governor s initiative for DSBSDcertified Micro/Small
Business participation.
Stakeholder & Vendor Engagement
- Serve
as liaison between vendors, VITA, and internal business users.
- Provide
guidance on procurement methods including IFBs, RFPs, RFIs, SOWs,
cooperative procurements, and solesource justifications.
- Offer
updates on procurement status and advise stakeholders on product
availability, vendor performance, pricing, cooperative contracts, and
sourcing alternatives.
- Support
end users by answering processrelated questions and assisting with proper
procurement procedures.
Technical & Analytical Support
- Evaluate
highly technical IT procurements and collaborate with subject matter
experts, legal counsel, and external partners.
- Apply
state and local procurement laws, regulations, and best practices to all
purchasing activities.
- Demonstrate
stewardship of Commonwealth resources and adherence to all applicable laws
and policies.
Required Qualifications
- Experience
managing procurement activities within a state or local government
environment.
- Strong
understanding of VITA policies, IT procurement processes, and technologyrelated
contracts (licenses, maintenance agreements, etc.).
- Experience
with procurement methods such as IFBs, RFPs, RFIs, SOWs, joint cooperative
and solesource procurements.
- Excellent
written and verbal communication skills, with the ability to analyze
complex information and present clear recommendations.
- Strong
customer service orientation and ability to work collaboratively in a team
environment.
- Certification
as Virginia Contracting Associate (VCA) or Virginia Contracting Officer
(VCO).
- Working
knowledge of Commonwealth Cardinal and eVA procurement systems
(preferred).
Ideal Candidate Traits
- Highly
motivated and proactive
- Strong
analytical and problemsolving skills
- Skilled
in managing formal competitive procurements (IFBs/RFPs)
- Comfortable
navigating fastpaced, highvolume procurement environments
- Strong
negotiation skills with a focus on achieving best value
Required/Desired Skills
Skill Required/Desired Amount of Experience Experience with IT procurement processes: Obtaining supplier quotes, tracking approvals, processing contract amendments, and enforcing vendor terms. Required Familiarity with Commonwealth contracting laws and state regulations Required Word, Excel, PowerPoint required for documentation, reporting, and analysis. Required Multitasking and task management: Ability to plan, organize, and manage multiple procurement tasks simultaneously. Required Supplier and contract management: Managing vendor relationships, monitoring contract performance, and supporting negotiations. Required