Staff Accountant

Role Overview

• Maintain the vendor register and onboard new vendors/suppliers in Bill.com, routing invoices through the correct approval workflows.
• Manage the dedicated AP mailbox and coordinate with department heads on vendor payments.
• Ensure expenses are coded to the correct account (COGS, OpEx) and department.
• Review employee expense reimbursements and corporate card charges for policy compliance, correct coding, and complete receipts.
• Record disbursements in the accounting system (wires, ACH, direct debits, tax payments, etc.).
• Apply customer receipts, including foreign-exchange differences and bank charges.
• Process approved payments from Bill.com or set them up directly in the bank.
• Update the weekly cash forecast for expected vendor payments.
• Prepare AP aging for review.
• Reconcile all bank and credit card accounts (checking, PayPal, Stripe, AMEX, etc.).
• Reconcile AP between QBO and Bill.com; calculate revaluation entries.
• Maintain the fixed-asset register (depreciation, additions, disposals/write-offs) and intangible-asset register (amortization, capitalization).
• Prepare prepaid amortization, accrual, and loan-related schedules and journals (interest expense, debt issuance costs).
• Perform analytical review of expense accounts and proactively flag over-budget spend.
• Track supplies shipped into the U.S. for use-tax reporting; Support expense-by-vendor and by-department reporting.
• Manage 1099 reporting and collect W-9 / W-8 forms before payment. Assist with the preparation of schedules for tax-return submission.

Requirements

• 3+ years of progressive accounting experience covering AP and general-ledger / month-end close (startup or lean-team experience a plus).
• Solid understanding of U.S. GAAP fundamentals: accruals, prepaids, fixed and intangible assets, and foreign exchange.
• Advanced Excel skills (pivot tables, lookups, and large-volume reconciliations).
• Hands-on experience with QuickBooks Online, Bill.com, and Expensify.
• Strong attention to detail, an ownership mindset, and clear written communication for cross-team coordination.
• Professional proficiency in English (written and verbal) is required.
• Nice to have: Degree in Accounting or Finance, or equivalent experience Exposure to SaaS/tech environments, multi-entity or multi-currency accounting.

Benefits

• Flexible work arrangements
• Professional development opportunities