The Project Administrator owns project-level administration across all active TSC-Texas projects
Working under the direction of the VP of Project Delivery and in close coordination with Project Managers
Keep subcontract commitments current, owner billing on schedule, compliance documentation complete, and Procore project records accurate and accessible
Set up new projects in Procore — prime contract, project budget, directory, document structure, and subcontractor access
Enter and maintain project budgets in Procore; ensure budget structure aligns with the estimate and is current throughout the project lifecycle
Coordinate with Accounting on Sage 100 job setup to ensure alignment between Procore project records and the accounting system
Draft, issue, and track subcontracts and purchase orders through the Procore Commitments module
Prepare monthly owner pay applications in AIA G702/G703 format or owner-specified format and route to the Project Manager

3+ years of project administration or project coordinator experience in commercial construction
Proficiency in Procore — Commitments, Prime Contracts, Financial tools, and Documents modules
Demonstrated experience preparing or supporting AIA G702/G703 pay applications
Working knowledge of subcontract and PO administration from issuance through closeout
Experience with lien waiver tracking and management in a multi-project environment
Strong Microsoft Excel proficiency — budget tracking, billing logs, and compliance tracking
Ability to manage multiple active projects simultaneously and meet recurring deadlines without prompting
Preferred: Sage 100 Contractor experience or familiarity with construction accounting systems (Viewpoint, CMiC, or equivalent)
Experience with certified payroll on Davis-Bacon or state prevailing wage projects
Familiarity with public owner billing requirements — school districts, universities, or municipalities
Procore Certification — Financial Management or Project Management module
Associate or Bachelor’s degree in Construction Management, Accounting, Business, or related field
Experience in sports construction, athletic surfaces, or track and field projects

Project Administrator

Key skills