Assistant Project Manager

Role Overview

• Provide essential project coordination and administrative support that helps keep construction projects organized, compliant, and on schedule from kickoff through completion.
• Support Project Managers and Construction Managers with daily project administration.
• Assist with project setup, including project files, schedules, tracking logs, and project management systems.
• Maintain and update project information within Salesforce, Procore, and other business systems.
• Prepare, review, and distribute project documentation, including contracts, subcontracts, change orders, transmittals, correspondence, and meeting materials.
• Track project milestones, deliverables, and critical deadlines.
• Maintain accurate and organized electronic and physical project records.
• Manage document control processes, including submittals, RFIs, drawings, revisions, approvals, and project correspondence.
• Ensure project documentation is properly version controlled and distributed to the appropriate stakeholders.
• Assist with project reporting, dashboards, logs, and status updates.
• Support project cost tracking, purchase orders, sales orders, invoices, and change order documentation.
• Coordinate with accounting and project teams to ensure timely processing of invoices and payments.
• Monitor project progress and communicate regularly with project teams, customers, and sales personnel.
• Ensure project closeout documentation is completed accurately and projects are closed in a timely manner.

Requirements

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 2–5 years of administrative, project coordination, construction, engineering, or related project-based experience.
• Experience supporting construction, engineering, architecture, or project management teams preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience with project management and document control systems such as Procore, Salesforce, or similar platforms preferred.
• Strong organizational, documentation, and record-management skills.

Benefits

• Matching retirement savings plan*
• Paid time off
• Additional offerings may apply and will be discussed during hiring process